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Develop a Data Privacy Compliance Strategy

With stewardship over personal information comes great responsibility.

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  • Region of Waterloo
  • Maine Coast Memorial Hospital
  • 4 other organizations contributed information to assist with the development of this solution set. Due to the sensitivity of the information, all contributors requested confidentiality.

Your Challenge

  • Technology has revolutionized the way governments, schools, hospitals, banks, merchants, and other service providers interact with their clients.
  • However, the same technology that enables client services also puts client information in the hands of the enterprise, bringing with it legal and ethical obligations which vary by nation, state, and industry.
  • This solution set will help IT leadership respond to expectations from the business to develop a privacy strategy by defining IT’s privacy compliance responsibilities.

Our Advice

Critical Insight

  • The current regulatory environment in the US demonstrates growing intolerance for privacy violators; consequently, privacy is a growing concern for IT leaders.
  • Enterprises with a strategy for privacy compliance are far more successful at maintaining the privacy of individuals than those without one, and 80% of IT leaders surveyed either have a privacy strategy or are in the process of developing one.
  • IT organizations in the US are catching up to Europe and Canada with respect to managing privacy risks, but still lag in disclosure when it comes to sharing personal data.
  • Evolving technologies such as cloud computing and social media are creating even more privacy pressure that needs to be investigated and either accepted, mitigated, or rejected.

Impact and Result

  • Understand the basic principles of privacy in order to make informed decisions and develop a dialogue with external stakeholders.
  • Analyze the enterprise’s unique exposure to privacy to better comprehend what your strategy must entail.
  • Develop a POV on emerging technology issues to better align your privacy strategy with today’s technology.
  • Assess the existing process and develop a privacy compliance strategy using Info-Tech’s tools and templates.

Research & Tools

1. Develop a data privacy compliance strategy.

Align IT with ethical and legal privacy requirements.

2. Understand how cloud computing, social media, and mobile devices affect the privacy compliance strategy.

Communicate a POV on new technology to stakeholders.

3. Assess current privacy compliance gaps.

Fill compliance gaps in the organization’s privacy strategy.

4. Develop a privacy policy.

Demonstrate organizational commitment to privacy.

5. Communicate your policy to Website visitors.

Comply with privacy legislation.

6. Develop a Social Media policy.

Manage privacy risks associated with social media.

7. Work privacy requirements into vendor contracts.

Hold vendors accountable for maintaining privacy.

8. Check off privacy requirements for all projects.

Incorporate privacy principles into all IT projects.

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