Create an Effective Plan to Implement IT Asset Management
Gain the support and knowledge you need to launch a successful ITAM practice to start saving money and making better decisions tomorrow.
- Many asset management (ITAM) projects see delays or setbacks, or just never get off the ground as they are treated as side jobs.
- Many of the IT initiatives can be improved through better access to data and many business initiatives can be funded through savings found in asset management.
Our Advice
Critical Insight
- Executive and stakeholder support is critical to success for ITAM.
- Engaging the right staff and including ITAM in existing processes will drive value immediately.
- Dollar savings are the biggest incentive, but are easily supported through efficiencies and better data.
Impact and Result
- Reading through the introduction of this blueprint will highlight many of the ways ITAM can benefit an organization.
- Matching these benefits to needs within your own organization can be the catalyst to realizing significant savings on software and hardware, as well as driving efficiencies in support, data collection, procurement, and accounting.
- Effective asset management can go a long way to improve customer service and support.
- The tools are included to build a business case, calculate ROI, and plan the project. This will ensure that if there is opportunity to realize value, your organization will see it and thank you for the effort.
Member Testimonials
After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.
Client
Experience
Impact
$ Saved
Days Saved
Maryland State Highway Administration
Guided Implementation
7/10
N/A
N/A
University of New Brunswick
Guided Implementation
9/10
N/A
N/A
Workshop: Create an Effective Plan to Implement IT Asset Management
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Introduction to Asset Management
The Purpose
- Gain a firm understanding of the potential savings for asset management.
- Understand the next steps for the organization.
Key Benefits Achieved
- Define the potential savings in dollars that asset management brings to organizations.
- Understand the critical pieces for a successful business case.
Activities
Outputs
Understand the potential benefits of asset management to the organization.
- Outline of organization’s ITAM challenges.
Build the business case for better asset management.
Module 2: Build a Business Case
The Purpose
- Describe and calculate the cost/benefit of building an ITAM practice.
- Gain approval to obtain resources and tools for success.
Key Benefits Achieved
- Documented key information about current asset management needs.
- Defined a realistic end state based on current needs and opportunities.
- Documented a business case based on ROI.
Activities
Outputs
Identify and determine how to interview stakeholders.
Define ITAM goals.
Calculate ROI and define success.
- Defined ROI and success metrics for ITAM project.
Identify business value.
Craft a business case.
- Draft business case.
Module 3: Define the Project
The Purpose
- A completed project charter.
- Identified key stakeholders and team members.
- Defined the ITAM tool requirements for success.
Key Benefits Achieved
- Seek approvals to move ahead: A clear project charter defines the goals and milestones in clear actionable language.
- Avoid poor resource allocation: Resource requirements are often underestimated. Clear requirements will increase likelihood of success.
Activities
Outputs
Define the scope and milestones of the asset management project.
Identify resources required.
Identify risks and dependencies.
Detail project charter.
- Draft project charter.
Module 4: Select a Solution
The Purpose
- Chosen an ITAM solution that will meet current goals and architecture.
- Validated ROI and business plan.
Key Benefits Achieved
- Select the most closely matched tool to meet the majority of defined goals.
- Move forward – prepare for implementation and data collection.
Activities
Outputs
Define the requirements to manage your assets.
Match the requirements to solution features.
Craft an RFP.
- Completed RFP.
Evaluate the responses.
Select a solution.
Module 5: Implement a Solution
The Purpose
- Documented workflows.
- Data collection and analysis started.
- Asset policies in place.
Key Benefits Achieved
- Document, analyze, and create processes.
- Manage – Keep the implementation moving forward based on organization goals.
- Avoid wasting time – Minimize the potential roadblocks through clear communication and focusing on milestones.
Activities
Outputs
Implement the project plan.
Revise and design workflows.
- Workflow designs.
Start data collection and validate data.
- Metrics to judge ITAM implementation success.
Analyze data and determine management steps.
Inventory and create policies for communication.
About Info-Tech
Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.
We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.
What Is a Blueprint?
A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.
Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.
Need Extra Help?
Speak With An Analyst
Get the help you need in this 1-phase advisory process. You'll receive 6 touchpoints with our researchers, all included in your membership.
- Call 1: Define your current asset management challenges
Get the right people involved: Discuss how to engage stakeholders and how to gather the right information to complete the business case.
- Call 2: Review the business case
Make sure you get approval: Review the ROI data and discuss how to clearly communicate the need for a new ITAM tool.
- Call 3: Review the project charter
Scope a successful project: Discuss the milestones and project steps to ensure that it is realistic and clearly defines the value of the new ITAM solution proposed.
- Call 4: Vendor shortlisting
Pick the right vendor: Discuss the requirements that were defined in the project charter, which vendors could potentially meet those requirements, and how to craft the RFP to evaluate the vendors.
- Call 5: Contract review
Make sure that your contract meets your needs and not the vendor’s: Review the proposed contract and discuss any concerns or missing pieces from the contract.
- Call 6: Manage expectations during the implementation
Communicate and engage stakeholders: Discuss how to use the workshop to accelerate the process building and stakeholder communication.
Implement Hardware Asset Management
Implement Software Asset Management
Develop an IT Asset Management Strategy
Reduce Shadow IT With a Service Request Catalog
Harness Configuration Management Superpowers
Prepare and Defend Against a Software Audit
M&A Runbook for Infrastructure and Operations
Find Value With Cloud Asset Management
IT Asset Management (ITAM) Market Overview
