Reduce Costs through Printer Consolidation
Controlling organization printing costs has to be black and white.
- Most organizations are unaware of the savings potential from printer consolidation.
- In most organizations, there is no ownership for managing print costs, so no aggregate view of the total cost of printing exists.
- Without this visibility, organizations risk overlooking potentially substantial cost savings, as it is difficult to muster executive commitment and support for printer consolidation.
Our Advice
Critical Insight
- Inventorying and profiling printing devices identifies consolidation opportunities and creates real cost savings. To ensure success, assigning accountability is paramount, and communication with executives and end users will be necessary to gain buy-in.
Impact and Result
- Gain executive buy-in to ensure the initiative is successful. Convince executives that printer consolidation is a worthwhile initiative by educating them on the potential cost-saving and green benefits.
- Allocate responsibility for on-going tracking printing to IT so that aggregate costs are known and tracked.
- Prepare a baseline inventory of devices and costs to identify potential savings.
- Select the right print management software to manage print devices and automate the onerous cost-control process.
- Explain the rationale for printer consolidation initiatives to end users and make them accountable for their printing habits to minimize frivolous printing habits.
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