Implement Information Lifecycle Management

Position information lifecycle management as a regulatory insurance policy and ensure the most critical business processes have adequate coverage.

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Poor information lifecycle management results in:

  • Hefty sanction for failing to comply with regulatory requirements.
  • Poor business decisions being made due to inadequate historical information.
  • Large amounts of time spent locating information.
  • Information required for litigation purposes being deleted.
  • Internal and external information leakages to parties.
  • Information versioning and duplication issues.

Well-defined information lifecycle management policies and procedures results in:

  • Better regulatory compliance.
  • Stronger legal defense in court.
  • Reduced eDiscovery costs.
  • Reduced storage costs and time spent on backups.
  • Better security and access controls for vital information.
  • Faster time to information.
  • Preservation of corporate memory.

Module 1: Business Process Analysis

The Purpose

  • Introduce Info-Tech Methodology.
  • Secure the approval and funding needed for the ILM project.
  • Gauge ILM complexity of your organization.
  • Determine the most critical business processes in the organization.
  • Identify all information artifacts associated with the most critical business processes.

Key Benefits Achieved

  • Executive buy-in and commitment to the project.
  • A firm grasp on the ILM complexity facing your organization.
  • An optimal scope for the ILM project.
  • A comprehensive list of all information artifacts associated with a business process.

Activities: Outputs:
1.1 Draft the ILM project charter.
  • Completed ILM project charter
1.2 Complete ILM Complexity Assessment.
  • Awareness of ILM complexity and the recommended approach to ILM.
1.3 Complete the ILM Business Process Evaluation.
  • A business process ILM risk map.
1.4 Select the most critical business processes.
  • A finalized scope for the ILM project.
1.5 Map the most critical business processes.
  • Business process diagrams for the most critical business processes.
1.6 Brainstorm all information artifacts associated with each business process.
  • A list of all information created by the process.

Module 2: ILM Level of Care

The Purpose

  • Determine the level of care to be provided for each information artifact associated with the critical business processes.
  • Identify the ILM people, process, and technology components required to meet the level of care.
  • Create a roadmap to address any ILM people, process, and technology capability gaps.

Key Benefits Achieved

  • A well-defined level of care for each information artifact that ensures regulatory compliance and empowers decision makers.
  • A comprehensive plan to address any people, process, and technology barriers standing in the way of achieving your target state.

Activities: Outputs:
2.1 Identify the retention period, metadata, and security to be provided for each information artifact associated with critical processes.
  • An ILM requirements summary table.
2.2 Complete ILM Current and Target State Assessment.
  • A prioritized ILM capability gap list.
2.3 Prioritize any gaps between the current and target state.
  • A roadmap to address ILM capability gaps.
2.4 Develop an action plan to address the high priority gaps.

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