Implement Information Lifecycle Management
Position information lifecycle management as a regulatory insurance policy and ensure the most critical business processes have adequate coverage.
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Poor information lifecycle management results in:
- Hefty sanction for failing to comply with regulatory requirements.
- Poor business decisions being made due to inadequate historical information.
- Large amounts of time spent locating information.
- Information required for litigation purposes being deleted.
- Internal and external information leakages to parties.
- Information versioning and duplication issues.
Well-defined information lifecycle management policies and procedures results in:
- Better regulatory compliance.
- Stronger legal defense in court.
- Reduced eDiscovery costs.
- Reduced storage costs and time spent on backups.
- Better security and access controls for vital information.
- Faster time to information.
- Preservation of corporate memory.
- Introduce Info-Tech Methodology.
- Secure the approval and funding needed for the ILM project.
- Gauge ILM complexity of your organization.
- Determine the most critical business processes in the organization.
- Identify all information artifacts associated with the most critical business processes.
Key Benefits Achieved
- Executive buy-in and commitment to the project.
- A firm grasp on the ILM complexity facing your organization.
- An optimal scope for the ILM project.
- A comprehensive list of all information artifacts associated with a business process.
||Draft the ILM project charter.
- Completed ILM project charter
||Complete ILM Complexity Assessment.
- Awareness of ILM complexity and the recommended approach to ILM.
||Complete the ILM Business Process Evaluation.
- A business process ILM risk map.
||Select the most critical business processes.
- A finalized scope for the ILM project.
||Map the most critical business processes.
- Business process diagrams for the most critical business processes.
||Brainstorm all information artifacts associated with each business process.
- A list of all information created by the process.
- Determine the level of care to be provided for each information artifact associated with the critical business processes.
- Identify the ILM people, process, and technology components required to meet the level of care.
- Create a roadmap to address any ILM people, process, and technology capability gaps.
Key Benefits Achieved
- A well-defined level of care for each information artifact that ensures regulatory compliance and empowers decision makers.
- A comprehensive plan to address any people, process, and technology barriers standing in the way of achieving your target state.
||Identify the retention period, metadata, and security to be provided for each information artifact associated with critical processes.
- An ILM requirements summary table.
||Complete ILM Current and Target State Assessment.
- A prioritized ILM capability gap list.
||Prioritize any gaps between the current and target state.
- A roadmap to address ILM capability gaps.
||Develop an action plan to address the high priority gaps.