Rationalize Your Application Portfolio
Establish an evergreen application portfolio management (APM) program to deliver the best possible return on investment.
The Situation
When organizations consider application oversight a low priority and app portfolio knowledge is poor:
- No dedicated or centralized effort to manage the app portfolio means no single source of truth is available to support informed decision-making.
- Organizations acquire more applications over time, creating redundancy, waste, and the need for additional support.
- Organizations are more vulnerable to changing markets. Flexibility and growth are compromised when applications are unadaptable or cannot scale.
Build an APM program that is ready for action and fit for size:
- Understand your current state, needs, and goals for your application portfolio management.
- Create an application and platform inventory that is built for better decision making.
- Rationalize your apps with business priorities and communicate risk in operational terms.
- Create a roadmap that improves communication between those who own, manage, and support your applications.
Blueprint Contents
-
Rationalize Your Application Portfolio – Phases 1-4
-
Application Portfolio Management Diagnostic Tool
-
Rationalize Your Application Portfolio Playbook
-
Rationalize Your Application Portfolio Workbook
-
Rationalize Your Application Portfolio Tool
-
Application Portfolio Management Tool – Example
-
Application TCO Calculator
-
Application Portfolio Assessment: Ask Your Users How They Really Feel 2024
-
Application Portfolio Assessment: Ask Your Users How They Really Feel 2025
Member Testimonials
After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.
9.5/10
Overall Impact
$226,639
Average $ Saved
33
Average Days Saved
| Client | University of Tasmania |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $9,000 |
| Days Saved | 5 |
| Testimonial |
Only best parts :)
Identified an approach to engage Deloitte on our terms not Deloitte's terms when it comes to price and terms and conditions. Wo...
Only best parts :)
Identified an approach to engage Deloitte on our terms not Deloitte's terms when it comes to price and terms and conditions. Worksheet provided to help guide an acceptable price.
|
| Client | Colonial Pipeline Company |
|---|---|
| Experience | Workshop |
| Impact | 10/10 |
| $ Saved | $1.36M |
| Days Saved | 10 |
| Testimonial |
Great workshop, great interaction from Hans with our business team. Little resistance from business teams about providing information.
We had a...
Great workshop, great interaction from Hans with our business team. Little resistance from business teams about providing information.
We had a few issues with the Excel tool and versioning but were able to get past all of that.
|
| Client | APEGA |
|---|---|
| Experience | Workshop |
| Impact | 9/10 |
| $ Saved | $90,000 |
| Days Saved | 20 |
| Testimonial |
Best: alignment on method amongst our team; some good progress on developing the roadmap
Worst: emergent strategic plan not yet published at APE...
Best: alignment on method amongst our team; some good progress on developing the roadmap
Worst: emergent strategic plan not yet published at APEGA - these inputs would have been invaluable
|
| Client | La Trobe University |
|---|---|
| Experience | Guided Implementation |
| Impact | 8/10 |
| $ Saved | $45,000 |
| Days Saved | 35 |
| Testimonial |
Easy to talk to both Ricardo and James understood what we need, James was able to connect a few points back to other Aus uni similar challenges/exp...
Easy to talk to both Ricardo and James understood what we need, James was able to connect a few points back to other Aus uni similar challenges/experience. The excel toolkit is easy to follow, logical and guides one down an organised path. All attendees were on time and time checked throughout to ensure all attendees got what they needed. Able to answer all our questions with ideas on how we could approach the process/use the toolkit. From a worst perspective, realising the amount of work we still need to do on this topic (data discovery) . thanks it was a very worthwhile session
|
| Client | County Of Rockdale |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $51,000 |
| Days Saved | 115 |
| Testimonial |
The knowledge and expertise the counselor.
The knowledge and expertise the counselor.
|
| Client | Southern Illinois University – Carbondale Office of Information Technology |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $13,600 |
| Days Saved | 10 |
| Testimonial |
The initial call is always sipping from a firehose. We can see that App Rationalization is a significant undertaking and anticipate it will help u...
The initial call is always sipping from a firehose. We can see that App Rationalization is a significant undertaking and anticipate it will help us better understand and derive the greatest value from our application portfolio. The worst part is there is no easy button.
|
| Client | Goodwill of Central and Northern Arizona |
|---|---|
| Experience | Workshop |
| Impact | 8/10 |
| $ Saved | $68,000 |
| Days Saved | N/A |
| Testimonial |
| Client | Oregon Public Utility Commission |
|---|---|
| Experience | Workshop |
| Impact | 10/10 |
| $ Saved | $2,720 |
| Days Saved | 5 |
| Testimonial |
Asia is a great facilitator with a wealth of information for my team. We enjoyed working with her during this engagement.
Asia is a great facilitator with a wealth of information for my team. We enjoyed working with her during this engagement.
|
| Client | PBI Gordon Companies, Inc |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $34,000 |
| Days Saved | 10 |
| Testimonial |
| Client | Orange County Government |
|---|---|
| Experience | Guided Implementation |
| Impact | 8/10 |
| $ Saved | $13,600 |
| Days Saved | 10 |
| Testimonial |
| Client | Regional Transportation District |
|---|---|
| Experience | Guided Implementation |
| Impact | 9/10 |
| $ Saved | $1.22M |
| Days Saved | 80 |
| Testimonial |
Hans plays a crucial role in driving positive change and enhancing IT maturity, delivering tangible results. InfoTech, as a whole, provides excepti...
Hans plays a crucial role in driving positive change and enhancing IT maturity, delivering tangible results. InfoTech, as a whole, provides exceptional, multi-dimensional support that helps my organization grow.
|
| Client | Northland Power Inc |
|---|---|
| Experience | Guided Implementation |
| Impact | 8/10 |
| $ Saved | $100K |
| Days Saved | 20 |
| Testimonial |
It was a lot of information in one shot but Kieran was very helpful in clarifying my questions and requests.
It was a lot of information in one shot but Kieran was very helpful in clarifying my questions and requests.
|
| Client | Governor’s Office of Land Use and Climate Innovation |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $136K |
| Days Saved | 20 |
| Testimonial |
Best: The engagement met 100% of my expectations. My team was able to implement the guidance and learning in real time with the analyst.
Worst:...
Best: The engagement met 100% of my expectations. My team was able to implement the guidance and learning in real time with the analyst.
Worst: N/A
|
| Client | Carver County, MN |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $2,584 |
| Days Saved | 5 |
| Testimonial |
| Client | D&I Associates Ltd |
|---|---|
| Experience | Guided Implementation |
| Impact | 9/10 |
| $ Saved | $92,499 |
| Days Saved | 20 |
| Testimonial |
+ve : Very effectively scheduled, call opened on time, quick intros, opportunity to share context, practical advice based on sound models/framework...
+ve : Very effectively scheduled, call opened on time, quick intros, opportunity to share context, practical advice based on sound models/frameworks
-ve : None
|
| Client | Stellenbosch University |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | N/A |
| Days Saved | 120 |
| Testimonial |
Even though I am new to architecture landscape everyone was very welcoming and I was not intimidated by the content.
Even though I am new to architecture landscape everyone was very welcoming and I was not intimidated by the content.
|
| Client | Regional Transportation District |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $1.22M |
| Days Saved | 110 |
| Testimonial |
Expert, friendly and collaborative advice.
Expert, friendly and collaborative advice.
|
| Client | University of Ottawa |
|---|---|
| Experience | Guided Implementation |
| Impact | 8/10 |
| $ Saved | N/A |
| Days Saved | N/A |
| Testimonial |
Too early to estimate savings at this point. Looks really positive. We can fill out a survey at the end of the work.
Too early to estimate savings at this point. Looks really positive. We can fill out a survey at the end of the work.
|
| Client | New Mexico Department Of Health |
|---|---|
| Experience | Guided Implementation |
| Impact | 9/10 |
| $ Saved | $1.36M |
| Days Saved | 110 |
| Testimonial |
Hans is a wealth of information and a welcome knowledge-asset!
Hans is a wealth of information and a welcome knowledge-asset!
|
| Client | Regional Transportation District |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $680K |
| Days Saved | 47 |
| Testimonial |
This engagement has helped RTD establish a baseline measure of our Application Portfolio giving us better command over which systems need to be pri...
This engagement has helped RTD establish a baseline measure of our Application Portfolio giving us better command over which systems need to be prioritized for replacement or refurbishment. It also gives us great insight as to where capabilities are needed meet organizational alignment.
|
| Client | Amey |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $12,949 |
| Days Saved | 10 |
| Testimonial |
Excellent knowledge and able to put it quickly into the context of our organisation
Excellent knowledge and able to put it quickly into the context of our organisation
|
| Client | NH Advisory LLC |
|---|---|
| Experience | Guided Implementation |
| Impact | 9/10 |
| $ Saved | $13,600 |
| Days Saved | 20 |
| Testimonial |
Andrew was very helpful. There is a lot of material to parse through - all positive
Andrew was very helpful. There is a lot of material to parse through - all positive
|
| Client | Bioventus LLC |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $68,000 |
| Days Saved | 10 |
| Testimonial |
This was a great start to this guided implementation. I look forward to seeing the actual results at the end.
This was a great start to this guided implementation. I look forward to seeing the actual results at the end.
|
| Client | Sundale |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $18,450 |
| Days Saved | 18 |
| Testimonial |
Great session with Ricardo who clearly and expertly unpacked and explained everything I need to know to get to the next stage.
Great session with Ricardo who clearly and expertly unpacked and explained everything I need to know to get to the next stage.
|
| Client | Oregon Department of Justice |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $2,740 |
| Days Saved | 20 |
| Testimonial |
It was great to learn about APM and how it can be utilized. This is something that we will plan to implement in the future.
An executive summary...
It was great to learn about APM and how it can be utilized. This is something that we will plan to implement in the future.
An executive summary would help us in communicating to stakeholders what APM is, how it works, and what the results mean.
|
| Client | Community Aid, Inc. |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | N/A |
| Days Saved | N/A |
| Testimonial |
Hong was extremely helpful, pliable and accessible. We greatly appreciate his patience and expertise.
Worst part is the rationizations input ta...
Hong was extremely helpful, pliable and accessible. We greatly appreciate his patience and expertise.
Worst part is the rationizations input tab....
|
| Client | North American Air Travel Insurance Agents Ltd. |
|---|---|
| Experience | Guided Implementation |
| Impact | 10/10 |
| $ Saved | $90,000 |
| Days Saved | 20 |
| Testimonial |
Another excellent & insightful meeting with Hans! His App spreadsheet is really helping us uncover a lot of facts about applications are users like...
Another excellent & insightful meeting with Hans! His App spreadsheet is really helping us uncover a lot of facts about applications are users like/dislike. Soon we will present the findings to the Execs, which will be an eye opener for them. This is Sharon, BTW :)
|
| Client | Braun Intertec Corporation |
|---|---|
| Experience | Guided Implementation |
| Impact | 9/10 |
| $ Saved | $2,448 |
| Days Saved | 2 |
| Testimonial |
Suneel does a great job to help put context around approach and ask good questions to help us shape what it is that would help guide us to get the ...
Suneel does a great job to help put context around approach and ask good questions to help us shape what it is that would help guide us to get the most value of approach.
|
| Client | Noble Corporation |
|---|---|
| Experience | Guided Implementation |
| Impact | 9/10 |
| $ Saved | $34,250 |
| Days Saved | 5 |
| Testimonial |
Alignment and explanation of how I can use the tool to bring value by doing an Application Portfolio Management exercise to the org and more import...
Alignment and explanation of how I can use the tool to bring value by doing an Application Portfolio Management exercise to the org and more importantly the different audiences that could benefit.
|
| Client | Tri-State Generation and Transmission Assoc. |
|---|---|
| Experience | Guided Implementation |
| Impact | 9/10 |
| $ Saved | $130K |
| Days Saved | 20 |
| Testimonial |
| Client | Experience | Impact | $ Saved | Days Saved | Testimonial |
|---|---|---|---|---|---|
| University of Tasmania | Guided Implementation | 10/10 | $9,000 | 5 |
Only best parts :)
Identified an approach to engage Deloitte on our terms not Deloitte's terms when it comes to price and terms and conditions. Wo...
Only best parts :)
Identified an approach to engage Deloitte on our terms not Deloitte's terms when it comes to price and terms and conditions. Worksheet provided to help guide an acceptable price.
|
| Colonial Pipeline Company | Workshop | 10/10 | $1.36M | 10 |
Great workshop, great interaction from Hans with our business team. Little resistance from business teams about providing information.
We had a...
Great workshop, great interaction from Hans with our business team. Little resistance from business teams about providing information.
We had a few issues with the Excel tool and versioning but were able to get past all of that.
|
| APEGA | Workshop | 9/10 | $90,000 | 20 |
Best: alignment on method amongst our team; some good progress on developing the roadmap
Worst: emergent strategic plan not yet published at APE...
Best: alignment on method amongst our team; some good progress on developing the roadmap
Worst: emergent strategic plan not yet published at APEGA - these inputs would have been invaluable
|
| La Trobe University | Guided Implementation | 8/10 | $45,000 | 35 |
Easy to talk to both Ricardo and James understood what we need, James was able to connect a few points back to other Aus uni similar challenges/exp...
Easy to talk to both Ricardo and James understood what we need, James was able to connect a few points back to other Aus uni similar challenges/experience. The excel toolkit is easy to follow, logical and guides one down an organised path. All attendees were on time and time checked throughout to ensure all attendees got what they needed. Able to answer all our questions with ideas on how we could approach the process/use the toolkit. From a worst perspective, realising the amount of work we still need to do on this topic (data discovery) . thanks it was a very worthwhile session
|
| County Of Rockdale | Guided Implementation | 10/10 | $51,000 | 115 |
The knowledge and expertise the counselor.
The knowledge and expertise the counselor.
|
| Southern Illinois University – Carbondale Office of Information Technology | Guided Implementation | 10/10 | $13,600 | 10 |
The initial call is always sipping from a firehose. We can see that App Rationalization is a significant undertaking and anticipate it will help u...
The initial call is always sipping from a firehose. We can see that App Rationalization is a significant undertaking and anticipate it will help us better understand and derive the greatest value from our application portfolio. The worst part is there is no easy button.
|
| Goodwill of Central and Northern Arizona | Workshop | 8/10 | $68,000 | N/A | |
| Oregon Public Utility Commission | Workshop | 10/10 | $2,720 | 5 |
Asia is a great facilitator with a wealth of information for my team. We enjoyed working with her during this engagement.
Asia is a great facilitator with a wealth of information for my team. We enjoyed working with her during this engagement.
|
| PBI Gordon Companies, Inc | Guided Implementation | 10/10 | $34,000 | 10 | |
| Orange County Government | Guided Implementation | 8/10 | $13,600 | 10 | |
| Regional Transportation District | Guided Implementation | 9/10 | $1.22M | 80 |
Hans plays a crucial role in driving positive change and enhancing IT maturity, delivering tangible results. InfoTech, as a whole, provides excepti...
Hans plays a crucial role in driving positive change and enhancing IT maturity, delivering tangible results. InfoTech, as a whole, provides exceptional, multi-dimensional support that helps my organization grow.
|
| Northland Power Inc | Guided Implementation | 8/10 | $100K | 20 |
It was a lot of information in one shot but Kieran was very helpful in clarifying my questions and requests.
It was a lot of information in one shot but Kieran was very helpful in clarifying my questions and requests.
|
| Governor’s Office of Land Use and Climate Innovation | Guided Implementation | 10/10 | $136K | 20 |
Best: The engagement met 100% of my expectations. My team was able to implement the guidance and learning in real time with the analyst.
Worst:...
Best: The engagement met 100% of my expectations. My team was able to implement the guidance and learning in real time with the analyst.
Worst: N/A
|
| Carver County, MN | Guided Implementation | 10/10 | $2,584 | 5 | |
| D&I Associates Ltd | Guided Implementation | 9/10 | $92,499 | 20 |
+ve : Very effectively scheduled, call opened on time, quick intros, opportunity to share context, practical advice based on sound models/framework...
+ve : Very effectively scheduled, call opened on time, quick intros, opportunity to share context, practical advice based on sound models/frameworks
-ve : None
|
| Stellenbosch University | Guided Implementation | 10/10 | N/A | 120 |
Even though I am new to architecture landscape everyone was very welcoming and I was not intimidated by the content.
Even though I am new to architecture landscape everyone was very welcoming and I was not intimidated by the content.
|
| Regional Transportation District | Guided Implementation | 10/10 | $1.22M | 110 |
Expert, friendly and collaborative advice.
Expert, friendly and collaborative advice.
|
| University of Ottawa | Guided Implementation | 8/10 | N/A | N/A |
Too early to estimate savings at this point. Looks really positive. We can fill out a survey at the end of the work.
Too early to estimate savings at this point. Looks really positive. We can fill out a survey at the end of the work.
|
| New Mexico Department Of Health | Guided Implementation | 9/10 | $1.36M | 110 |
Hans is a wealth of information and a welcome knowledge-asset!
Hans is a wealth of information and a welcome knowledge-asset!
|
| Regional Transportation District | Guided Implementation | 10/10 | $680K | 47 |
This engagement has helped RTD establish a baseline measure of our Application Portfolio giving us better command over which systems need to be pri...
This engagement has helped RTD establish a baseline measure of our Application Portfolio giving us better command over which systems need to be prioritized for replacement or refurbishment. It also gives us great insight as to where capabilities are needed meet organizational alignment.
|
| Amey | Guided Implementation | 10/10 | $12,949 | 10 |
Excellent knowledge and able to put it quickly into the context of our organisation
Excellent knowledge and able to put it quickly into the context of our organisation
|
| NH Advisory LLC | Guided Implementation | 9/10 | $13,600 | 20 |
Andrew was very helpful. There is a lot of material to parse through - all positive
Andrew was very helpful. There is a lot of material to parse through - all positive
|
| Bioventus LLC | Guided Implementation | 10/10 | $68,000 | 10 |
This was a great start to this guided implementation. I look forward to seeing the actual results at the end.
This was a great start to this guided implementation. I look forward to seeing the actual results at the end.
|
| Sundale | Guided Implementation | 10/10 | $18,450 | 18 |
Great session with Ricardo who clearly and expertly unpacked and explained everything I need to know to get to the next stage.
Great session with Ricardo who clearly and expertly unpacked and explained everything I need to know to get to the next stage.
|
| Oregon Department of Justice | Guided Implementation | 10/10 | $2,740 | 20 |
It was great to learn about APM and how it can be utilized. This is something that we will plan to implement in the future.
An executive summary...
It was great to learn about APM and how it can be utilized. This is something that we will plan to implement in the future.
An executive summary would help us in communicating to stakeholders what APM is, how it works, and what the results mean.
|
| Community Aid, Inc. | Guided Implementation | 10/10 | N/A | N/A |
Hong was extremely helpful, pliable and accessible. We greatly appreciate his patience and expertise.
Worst part is the rationizations input ta...
Hong was extremely helpful, pliable and accessible. We greatly appreciate his patience and expertise.
Worst part is the rationizations input tab....
|
| North American Air Travel Insurance Agents Ltd. | Guided Implementation | 10/10 | $90,000 | 20 |
Another excellent & insightful meeting with Hans! His App spreadsheet is really helping us uncover a lot of facts about applications are users like...
Another excellent & insightful meeting with Hans! His App spreadsheet is really helping us uncover a lot of facts about applications are users like/dislike. Soon we will present the findings to the Execs, which will be an eye opener for them. This is Sharon, BTW :)
|
| Braun Intertec Corporation | Guided Implementation | 9/10 | $2,448 | 2 |
Suneel does a great job to help put context around approach and ask good questions to help us shape what it is that would help guide us to get the ...
Suneel does a great job to help put context around approach and ask good questions to help us shape what it is that would help guide us to get the most value of approach.
|
| Noble Corporation | Guided Implementation | 9/10 | $34,250 | 5 |
Alignment and explanation of how I can use the tool to bring value by doing an Application Portfolio Management exercise to the org and more import...
Alignment and explanation of how I can use the tool to bring value by doing an Application Portfolio Management exercise to the org and more importantly the different audiences that could benefit.
|
| Tri-State Generation and Transmission Assoc. | Guided Implementation | 9/10 | $130K | 20 |
ITRG Provides Proven Results for IT Leaders
30,000+
ITRG members spanning the Global 2000
$400M+
Cut from IT costs with our pricing intelligence and advisory support
+8%
Increase in stakeholder satisfaction where IT leaders used Info-Tech services
9.5/10
Member-related value across +50,000 analyst calls, workshops and projects
About Info-Tech Research Group
Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.
We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.
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