Right-Size the Information Governance Program

Stop viewing information governance as a separate project and incorporate it into the requirements gathering for business initiatives.

Onsite Workshop

A lack of information governance results in:

  • The absence of storage control due to incomplete or non-existent disposable policies
  • The unnecessary risk of a long and expensive eDiscovery process
  • Unexpected cost overruns for application implementation projects due to unclear information requirements

A right-sized information governance program results in:

  • A clear management strategy for documents, images, and spreadsheets that gives a predictable storage growth
  • Streamlined eDiscovery that can be handled by the legal or compliance office
  • A defined value for information sources that allows logical and transparent disposition rules
  • Clear business requirements for application upgrade or purchases

Module 1: Select the appropriate information governance framework

The Purpose

  • Identify key drivers of your information governance needs.
  • Evaluate the current data and usage policies.

Key Benefits Achieved

  • A single framework that includes metrics for valuation of information as a business asset.
  • Defined risk profile and the best practice policies that are associated with that profile.

Activities: Outputs:
1.1 Define the current regulations
  • Draft information governance charter
1.2 Map the gaps in your current policies and rules
  • Draft acceptable use policies
  • Draft retention and disposition rules
1.3 Identify departments or user groups that will see value in information governance

Module 2: Create and prioritize the business initiatives backlog

The Purpose

  • Define the current business initiatives that IT is involved with implementing.
  • Evaluate information sources associated with those initiatives.
  • Build a set of metrics for evaluation and long-term assessment of information governance.

Key Benefits Achieved

  • A list of all potential information sources that should have tighter use and retention policies.
  • An information source to start with that has business buy-in.

Activities: Outputs:
2.1 Define the key use case for archiving
2.2 Evaluate information sources
  • A prioritized list of the top five to ten high risk/high value information sources
2.3 Build a set of metrics for evaluating and assessing information governance long term
  • A set of metrics for evaluating new information sources or business initiatives
2.4 Build a prioritized list of information governance projects
  • A customized cost framework for implementing information governance on each information source
2.5 Build a communication plan for business users

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