Organizations that do not overcome the barriers to printer consolidation face:
A large hidden expense that eats into IT’s budget.
Lack of knowledge of printing costs, with the inability to measure or manage them.
A successful printer consolidation project will:
Reduce organizational printing costs and overall IT costs.
Improve end-user satisfaction.
Enable the organization to continue managing printing costs.
Module 1: Assess the Current State
The Purpose
Understand current printing wastage and costs.
Key Benefits Achieved
Ability to articulate
current printing costs and behavior.
Activities:
Outputs:
1.1
Inventory your printer fleet
Printer fleet inventory
1.2
Calculate and analyze your printing costs
Current printing costs
1.3
Examine current organizational printing behavior
Analysis of printing by department
Module 2: Define Printing Requirements
The Purpose
Understand the needs of your end users to provide a sufficient printing solution.
Key Benefits Achieved
Ability to develop a
printing solution that will meet end-user requirements.
Activities:
Outputs:
2.1
Identify current requirements
End-user survey results
2.2
Identify future requirements
2.3
Examine mobile printing requirements
2.4
Examine VDI printing considerations
2.5
Examine industry-specific printing requirements
Printer requirements
Module 3: Make the Case for Printer Consolidation
The Purpose
Select
a managed print service option and validate the financial case.
Gain
management support for the printer consolidation project.
Structure the project.
Key Benefits Achieved
A
financial and non-financial analysis of project benefits.
Tips
to overcome management pushback.
A structured project that is more likely to
succeed.
Activities:
Outputs:
3.1
Develop a financial business case for printer consolidation
3.2
Select a managed print service model
3.3
Develop the non-financial business case for printer consolidation
3.4
Assign project responsibilities
3.5
Assign project success metrics
Printer Consolidation Business Case
Module 4: Develop a Print Strategy
The Purpose
Develop a short-term
and long-term print strategy and action plan.
Key Benefits Achieved
An action plan that addresses end-user needs and concerns and integrates with your existing systems.
Selected vendor.
Activities:
Outputs:
4.1
Develop a short-term plan
4.2
Decide which printers to eliminate and consolidate
4.3
Develop a long-term plan
Printer Consolidation Action Plan
4.4
Develop an RFP
RFP
4.5
Score RFP responses
RFP Scoring Tool
Module 5: Implement the Action Plan
The Purpose
Successfully execute
the action plan.
Key Benefits Achieved
Execution tips that
address common challenges.
Activities:
Outputs:
5.1
Conduct a stakeholder analysis
Stakeholder analysis
5.2
Modify printer policies to develop a cost-conscious printing culture
Printing policies
5.3
Integrate mobile into the overall printing strategy and business processes
5.4
Develop a printer configuration item record
Printer configuration item record
Module 6: Measure Project Success
The Purpose
Track your project
success and ensure that your vendor and solution are meeting expectations.
Key Benefits Achieved
Project success
metrics.
Activities:
Outputs:
6.1
Re-administer the end-user survey to monitor printer and vendor performance
End-user survey results
6.2
Measure project success
Project success metrics
Book Your Workshop
Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book Your Workshop