Reduce Costs Through Printer Consolidation
Safely confront IT’s third rail.
Onsite Workshop
Organizations that do not overcome the barriers to printer consolidation face:
- A large hidden expense that eats into IT’s budget.
- Lack of knowledge of printing costs, with the inability to measure or manage them.
A successful printer consolidation project will:
- Reduce organizational printing costs and overall IT costs.
- Improve end-user satisfaction.
- Enable the organization to continue managing printing costs.
Module 1: Assess the Current State
The Purpose
- Understand current printing wastage and costs.
Key Benefits Achieved
- Ability to articulate current printing costs and behavior.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Inventory your printer fleet |
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| 1.2 | Calculate and analyze your printing costs |
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| 1.3 | Examine current organizational printing behavior |
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Module 2: Define Printing Requirements
The Purpose
- Understand the needs of your end users to provide a sufficient printing solution.
Key Benefits Achieved
- Ability to develop a printing solution that will meet end-user requirements.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Identify current requirements |
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| 2.2 | Identify future requirements |
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| 2.3 | Examine mobile printing requirements |
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| 2.4 | Examine VDI printing considerations |
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| 2.5 | Examine industry-specific printing requirements |
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Module 3: Make the Case for Printer Consolidation
The Purpose
- Select a managed print service option and validate the financial case.
- Gain management support for the printer consolidation project.
- Structure the project.
Key Benefits Achieved
- A financial and non-financial analysis of project benefits.
- Tips to overcome management pushback.
- A structured project that is more likely to succeed.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Develop a financial business case for printer consolidation |
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| 3.2 | Select a managed print service model |
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| 3.3 | Develop the non-financial business case for printer consolidation |
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| 3.4 | Assign project responsibilities |
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| 3.5 | Assign project success metrics |
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Module 4: Develop a Print Strategy
The Purpose
- Develop a short-term and long-term print strategy and action plan.
Key Benefits Achieved
- An action plan that addresses end-user needs and concerns and integrates with your existing systems.
- Selected vendor.
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Develop a short-term plan |
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| 4.2 | Decide which printers to eliminate and consolidate |
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| 4.3 | Develop a long-term plan |
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| 4.4 | Develop an RFP |
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| 4.5 | Score RFP responses |
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Module 5: Implement the Action Plan
The Purpose
- Successfully execute the action plan.
Key Benefits Achieved
- Execution tips that address common challenges.
| Activities: | Outputs: | |
|---|---|---|
| 5.1 | Conduct a stakeholder analysis |
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| 5.2 | Modify printer policies to develop a cost-conscious printing culture |
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| 5.3 | Integrate mobile into the overall printing strategy and business processes |
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| 5.4 | Develop a printer configuration item record |
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Module 6: Measure Project Success
The Purpose
- Track your project success and ensure that your vendor and solution are meeting expectations.
Key Benefits Achieved
- Project success metrics.
| Activities: | Outputs: | |
|---|---|---|
| 6.1 | Re-administer the end-user survey to monitor printer and vendor performance |
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| 6.2 | Measure project success |
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Book Your Workshop
Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
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