Reduce Costs Through Printer Consolidation
Safely confront IT’s third rail.
RETIRED CONTENT
Please note that the content on this page is retired. This content is not maintained and may contain information or links that are out of date.Organizations that do not overcome the barriers to printer consolidation face:
- A large hidden expense that eats into IT’s budget.
- Lack of knowledge of printing costs, with the inability to measure or manage them.
A successful printer consolidation project will:
- Reduce organizational printing costs and overall IT costs.
- Improve end-user satisfaction.
- Enable the organization to continue managing printing costs.
Book Your Workshop
Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Module 1: Assess the Current State
The Purpose
- Understand current printing wastage and costs.
Key Benefits Achieved
- Ability to articulate current printing costs and behavior.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Inventory your printer fleet |
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| 1.2 | Calculate and analyze your printing costs |
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| 1.3 | Examine current organizational printing behavior |
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Module 2: Define Printing Requirements
The Purpose
- Understand the needs of your end users to provide a sufficient printing solution.
Key Benefits Achieved
- Ability to develop a printing solution that will meet end-user requirements.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Identify current requirements |
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| 2.2 | Identify future requirements |
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| 2.3 | Examine mobile printing requirements |
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| 2.4 | Examine VDI printing considerations |
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| 2.5 | Examine industry-specific printing requirements |
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Module 3: Make the Case for Printer Consolidation
The Purpose
- Select a managed print service option and validate the financial case.
- Gain management support for the printer consolidation project.
- Structure the project.
Key Benefits Achieved
- A financial and non-financial analysis of project benefits.
- Tips to overcome management pushback.
- A structured project that is more likely to succeed.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Develop a financial business case for printer consolidation |
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| 3.2 | Select a managed print service model |
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| 3.3 | Develop the non-financial business case for printer consolidation |
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| 3.4 | Assign project responsibilities |
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| 3.5 | Assign project success metrics |
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Module 4: Develop a Print Strategy
The Purpose
- Develop a short-term and long-term print strategy and action plan.
Key Benefits Achieved
- An action plan that addresses end-user needs and concerns and integrates with your existing systems.
- Selected vendor.
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Develop a short-term plan |
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| 4.2 | Decide which printers to eliminate and consolidate |
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| 4.3 | Develop a long-term plan |
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| 4.4 | Develop an RFP |
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| 4.5 | Score RFP responses |
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Module 5: Implement the Action Plan
The Purpose
- Successfully execute the action plan.
Key Benefits Achieved
- Execution tips that address common challenges.
| Activities: | Outputs: | |
|---|---|---|
| 5.1 | Conduct a stakeholder analysis |
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| 5.2 | Modify printer policies to develop a cost-conscious printing culture |
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| 5.3 | Integrate mobile into the overall printing strategy and business processes |
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| 5.4 | Develop a printer configuration item record |
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Module 6: Measure Project Success
The Purpose
- Track your project success and ensure that your vendor and solution are meeting expectations.
Key Benefits Achieved
- Project success metrics.
| Activities: | Outputs: | |
|---|---|---|
| 6.1 | Re-administer the end-user survey to monitor printer and vendor performance |
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| 6.2 | Measure project success |
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