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Build a Content Creation Ecosystem

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Your Challenge

  • Microsoft Office is used throughout the organization for content creation, distribution, and consumption.
  • Deployed company wide, Office can be an expensive investment and an unnecessary drain on company resources for users that have little need for productivity suite software.
  • Alternatives to Office exist, but there are many to choose from and the needs of individuals vary throughout the organization.

Our Advice

Critical Insight

  • Office 365 is a game changer. Organizations can take advantage of tiered licensing to get employees the features they need, rather than deploying full functionality to every employee.
  • Improvements in functionality in open source office suites, like OpenOffice and LibreOffice, mean organizations can distribute a free alternative to employees with smaller content creation needs.
  • Bring-Your-Own brings new opportunities to build a content creation ecosystem by introducing the office suites most suited to employee needs.

Impact and Result

  • Focus on appropriate access for the majority of users. Organizations where documents are only for internal use can consider a hybrid on-premise/cloud environment that may include low cost alternatives.
  • Ensure that tablets are a consideration in your long-term productivity strategy. The core issue for end users is not Office, it’s access on tablets. Not supporting these devices will decrease productivity and introduce non-compliance with corporate policy.

Research & Tools

1. Evaluate user needs against alternative office suite functionality

Define user needs, focus on key productivity tasks, and consider all potential impacts.

2. Asess the best fit for extending your productivity to mobile devices

Assess who is creating content, the role of documents in revenue, and the role of cloud in IT's larger strategy, then combine the assessment into a strategy.

3. Understand content sharing to optimize your productivity ecosystem

Document internal and external document sharing patterns, and prioritize end-user needs.

4. Build a productivity ecosystem

Define necessary features for extending your productivity ecosystem, and build a plan for moving forward.

Guided Implementations

This guided implementation is a three call advisory process.

Call #1 - Decide on the components of your content ecosystem

Understand how content is shared and the biggest concerns with content creation at your organization, and discuss how alternatives stack up to Office 365 for core needs, including the results of testing the products in-house.

Call #2 - Calculate the costs of moving from Office

Discuss whether your organization should consider replacing or supplementing the current Office implementation, whether Office 365 is an option for your organization, and possible savings your organization will notice by implementing different tiers of Office 365 based on employee needs.

Call #3 - Roll out the Office alternative

Receive guidance at every step of the roll-out, including understanding enterprise needs, building an IT support plan, introducing the alternative, re-evaluating business needs, and building enterprise alignment.

Search Code: 58664
Published: May 30, 2013
Last Revised: May 30, 2013