- Archiving strategy encompasses storage controls and efficient response to regulators.
- Archiving is expensive and rarely delivers on its promises when deployed just for email.
- Archiving is invisible to business users but touches many parts of their day-to-day processes. Defining the benefits at the cost of archiving is difficult.
Our Advice
Critical Insight
- Archiving is no longer about email, you must have a clear business need to justify the cost.
- You get what you pay for: there is a tight connection between cost and the number of features that are provided.
- Archiving is an integral part of your information governance strategy and your storage strategy.
Impact and Result
- Most organizations have more than enough server-based and Exchange-based tools to control their storage and regulatory overhead.
- Organizations can save up to 80% of the cost of discovery by adopting an archiving strategy and repeatable process.
- Reduce IT’s pain in email management through building a searchable archive.
Workshop: Implement an Email and Content Archive Solution
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Define the scope of the problem
The Purpose
- Identify the scope of archiving needs.
- Evaluate the complexity of your needs.
- Prioritize high risk information.
Key Benefits Achieved
- A determination if third-party archive products are appropriate.
- Definition of the sources of risk that should be monitored.
Activities
Outputs
1.1
Define the current regulations
1.2
Evaluate the growth of information in the organization
1.3
Map the gaps in your current strategy
- An outline of the business case
- A go/no-go decision on third-party solutions
Module 2: Plan a solution based on your needs
The Purpose
- Define the gaps in the current archiving strategy.
- Evaluate the technical solution that fills the gap.
- Build a business case for any changes in process or new technology.
Key Benefits Achieved
- A clear understanding of current competency.
- A full understanding of what can be achieved with current server architecture and fileshares.
Activities
Outputs
2.1
Define the key use case for archiving
- A business case for archiving as a strategy
2.2
Define the current archive process
2.3
Identify the knowledge gaps in the current process
- A workflow for eDiscovery and Exchange mailbox reinstall
2.4
Build an RFP
- An RFP or communication plan for change in IT processes