Use SharePoint for Enterprise Content Management

Findability, taxonomies, and records management: It’s more expensive than you think.


Your Challenge

  • Many enterprises have access to SharePoint Foundation, but it’s not a full ECM solution.
  • SharePoint can do anything, but not easily or well.
  • ECM requires process discipline and robust technical infrastructure. Neither of these is cheap, despite SharePoint’s reputation as a “cheap and cheery” solution.

Our Advice

Critical Insight

  • SharePoint is an incomplete solution; it does some things very well but still lacks functionality for particular business uses.
  • Extending SharePoint with third-party tools is an important component of SharePoint project success.
  • End-user adoption is the critical component of SharePoint deployments. Without end-user interest, there is no ROI.
  • Friends don’t let friends use SharePoint Foundation for ECM; it’s free the way puppies are free.

Impact and Result

  • The storyboard gives examples of the ways in which SharePoint can be successfully deployed for ECM, and reasons why it can’t.
  • It also provides details about the various cost items that IT administrators must consider and the challenges those administrators will face.
  • The SharePoint deployment plan tool creates a customized deployment plan that highlights those areas that are most critical for a particular enterprise, helping IT leaders avoid common pitfalls.
  • The SharePoint 2010 readiness assessment tool gives IT leaders guidance on whether or not they need to adopt SharePoint 2010. 

Contributors

  • Horizon Pipeline
  • Ceda group
  • Coller Capital
  • Epson E.U.
  • Weston Solutions
  • Chamco

Get the Complete Storyboard

See how all the steps you need to take come together, with tools and advice to help with each task on your list.

Download Now

Get to Action

  1. Anticipate the challenges that I will face during my SharePoint ECM implementation

    A fuller understanding of the strategy and cost of adapting SharePoint to ECM use.

  2. Determine if the enterprise is ready for SharePoint 2010

    A comprehensive view of my enterprise’s readiness for adopting SharePoint 2010.

  3. Hire the right skills

    The right hire for SharePoint design.

  4. Create a SharePoint deployment plan

    A plan for deploying SharePoint across my whole enterprise.

  5. Put a process in place for creating metadata

    Control of the content metadata to ensure usability.

  6. Record metadata for describing documents

    A library of metadata for enterprise use.

  7. Document retention periods for records

    A document lifecycle for my records in SharePoint 2010.

Guided Implementation Icon Talk to an Analyst

Our analyst calls are focused on helping our members use the research we produce, and our experts will guide you to successful project completion.

  • Book an Analyst Call on this topic. You can start as early as tomorrow morning. Our analysts will explain the process in your first call.
  • Get advice from a subject matter expert. Each call will focus on explaining the material and helping you to plan your project, interpret and analyze the results of each project step, and setting the direction for your next project step.

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