- Service restoration for incidents is too slow.
- Incident treatments and attempts at service restorations do not completely resolve the issue.
- Service disruptions and outages are prolonged due to an informal and inefficient Incident Management process.
- Confusion and mismanagement of critical incidents prolong service impacting outages that dramatically undermine the operational abilities of the organization.
Our Advice
Critical Insight
- ITIL’s Incident Management process is not a one-size-fits-all framework.
- Adapt your Incident Management roadmap and develop a process that is right for your organization.
- A right-sized process, not the most complex process, will allow you to experience the strongest returns.
Impact and Result
- Service outages and disruptions will have smaller organizational impact as a result of more targeted and efficient Incident Management.
- Develop a strong Incident Management process that will prepare your staff to manage all incidents that could be experienced within IT Infrastructure or Applications.
Workshop: Establish a Right-Sized Incident Management Process
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Make the Case for a Right-Sized Incident Management Process
The Purpose
- Identify Incident Management pain points.
- Define your Incident Management process.
Key Benefits Achieved
- Understanding of the objectives and focus points of the workshop.
Activities
Outputs
Define workshop objectives
- Formalized workshop objectives
Define pain points
- Identified pain points
Define Incident Management
- Incident Management definition
Module 2: Perform a Gap Analysis
The Purpose
- Determine your Incident Management process maturity.
- Identify the organization’s Incident Management target state.
- Perform a current state and gap analysis assessment.
- Identify Incident Management roles and responsibilities.
Key Benefits Achieved
- Determine your process gaps and target plans for your right-sized Incident Management.
Activities
Outputs
Conduct a maturity assessment
- Maturity assessment
Select your target state
- Target state
Perform a gap analysis
- Gap analysis
Identify roles and responsibilities
- Roles and responsibilities
Module 3: Design Your Incident Management Process
The Purpose
- Develop procedures for successful end-to-end management of incidents.
- Determine methods and tools for investigating incidents.
- Plan course of action for managing incident outcomes.
Key Benefits Achieved
- Documented procedures for:
- Incident intake
- Classification
- Escalation
- Investigation and diagnosis
- Resolution
- Understanding of knowledgebase opportunities
- Initial triage
- Identification of incident investigation methods and diagnostic tools.
Activities
Outputs
Define SOPs for each phase of Incident Management.
- SOPs for: incident intake, initial triage, classification, escalation, investigation and diagnosis, and resolution.
Determine knowledgebase capabilities.
- Knowledgebase Action Plan
Plan incident investigation methods.
- Investigation methods and tools
Determine investigation tools.
Define the coordination between Incident and Change Management during incident resolutions.
Module 4: Plan Your Critical Incident Process
The Purpose
- Determine how your organization will manage critical incidents.
- Develop procedures for managing critical incidents.
- Identify staff engagement and resourcing plans.
- Develop a post-implementation review process.
Key Benefits Achieved
- More effective management of critical incidents:
- Faster response times.
- Reduced confusion and more decisive decision making.
- Shorter outages and reduced organizational impact from critical incidents.
Activities
Outputs
Develop SOPs for critical incidents.
- Completed SOPs for critical incidents
- Process for managing critical incidents
Create a resource engagement plan.
- Formal resource engagement plan
Establish post-mortem reviews.
- Post-mortem review process
Module 5: Build an Action Plan
The Purpose
- Plan and finalize a roadmap for implementing and optimizing a right-sized Incident Management process.
- Establish KPIs and metrics for monitoring your process.
Key Benefits Achieved
- A plan for implementing your designed Incident Management process.
- Identification of KPIs and metrics to ensure process adherence and improved service performance.
Activities
Outputs
Develop your Incident Management roadmap.
- Formal action plan and roadmap
Determine process KPIs.
- Identified Incident Management KPIs