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Define the Right Kind of PMO for Your Organization

Focus on your organization’s needs to get value from your PMO.

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Contributors

13 anonymous contributors

Your Challenge

  • Problems with PMOs often start with a lack of clear definition of what the PMO is actually about and what the organization does.
  • Few organizations provide the minimum required services and are not using their PMOs effectively.
  • People often take for granted that their PMO should be a project management office, when in fact project management discipline isn't what's causing their projects to suffer.

Our Advice

Critical Insight

  • A successful PMO not only understands who its customers are but also knows how to meet their needs.
  • Organizations tend to spend as little as possible on services as a natural process. You need to, at the very least, fulfil the minimum requirements of your organization.
  • Failing to fulfil the minimum requirements of your organization but prescribing maximum processes will result in a PMO that doesn’t meet your needs.

Impact and Result

  • Get some situational awareness. Figure out what your current state is, including the functions that are being provided. Use this blueprint as a reference to understand what your organization needs from a PMO.
  • Once you have established need, properly set up your PMO with:
    • A clear vision
    • An articulated reasoning for establishing it
    • An understanding of its goals and which challenges it sets to address
  • Define a PMO with functions that work for you based on the needs of your organization and the gaps in services. A “fit-for-purpose” PMO is the right kind of PMO for your organization.

Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should define your project management office, review Info-Tech’s methodology, and understand the ways we can support you in completing this project.

1. Get specific about your PMO

Understand your options and determine the key functions/services that your PMO should provide.

Guided Implementations

This guided implementation is a three call advisory process.

Call #1 - Get a common understanding of your PMO options.
Call #2 - Use Info-Tech’s tool to figure out where you are.
Call #3 - Engage leadership.