Assess and Optimize EA Capability

Right-size the EA operating model to reap the benefits of EA: improve business-IT alignment, lower costs, and decrease time to production.

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Your Challenge

Situation

Enterprise Architecture increases the organization’s ability to provide consistent services, accessible information, scalable infrastructure, and flexible technology integration on demand. It helps bridge the gap between business and IT and creates a shared enterprise vision.

Complication

  • EA programs that are run without the required EA capability level are prone to failure.
  • EA capability optimization and EA operating model design skills are not common, as they are not everyday tasks.

Our Advice

Critical Insight

Using this research while assessing and optimizing your EA capability will help you:

  • Architect the EA capability by applying four architectural perspectives: Contextual, Conceptual, Logical, and Physical. Develop an EA Operating Model starting at the contextual level, and proceeding through to the physical.
  • Develop a sponsored mandate for EA capability. Identify and engage EA capability stakeholders. Determine organizational scope, i.e. responsibility and authority of EA. Identify business drivers for optimizing an EA capability. Analyze organizational context. Secure executive support and authorization to execute.
  • Establish EA capability purpose and strategic direction. Write EA capability vision statement. Craft EA capability mission statement. Define EA capability goals and measures. Create EA principles. Assess current and determine target EA capability level.
  • Document EA management process. Define EA management practices. Define interactions between EA management and other processes. Define EA capability performance and value measurement approach.
  • Design EA organization and roles. Design EA organization structure. Define EA roles. Define required skills and proficiency levels for EA roles. Determine required EA staff capacity.
  • Standardize EA tools and work products. Establish an EA repository. Decide on EA tools to be used. Define EA artifacts and work products.
  • Develop an EA capability improvement plan. Consolidate and refine steps required to roll out the target EA operating model and improve EA capability. Draw an EA capability improvement roadmap.

Impact and Result

Assessing and optimizing the EA operating model is the first step in treating the root cause of these symptoms:

  • Proliferation of applications, redundant applications, i.e. applications with overlapping capabilities and similar purposes.
  • Too many interfaces between applications, high integration costs.
  • Large number of data stores, multiple “sources of truth” for the same piece of data.
  • Inconsistent data, manual re-input of data.
  • High variety of technology platforms.
  • Increasing complexity of the IT environment.
  • Roll-out of enhancements/fixes frequently resulting in service disruptions.
  • Long solution development time due to high integration complexity and little or no reuse of existing solution components.
  • Increasing inability of adapting legacy systems to new business requirements.
  • Growing variety of IT skills required to maintain the increasingly diversified IT environment.
  • High non-discretionary IT spend.
  • Under-performing enterprise transformation programs.
  • Ineffective applications in supporting enterprise goals.
  • Lack of concept-level documentation on the existing and target business capabilities and IT environments.

The sought benefits of an optimized EA capability can be realized after the implementation of EA capability improvements, by sustaining and operating the EA capability, i.e. practicing EA.

Contributors

  • Brian Cameron, FEAPO
  • Graham Patterson, Graham Patterson Consulting Ltd.
  • Pallab Saha, National University of Singapore

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Get to Action

  1. Develop a sponsored mandate for EA capability

    Identify and engage EA capability stakeholders.

  2. Establish EA capability purpose and strategic direction

    Assess current and determine target EA capability level.

  3. Document EA management process

    Define interactions between EA management and other processes.

  4. Design EA organization and roles

    Define required skills and proficiency levels for EA roles.

  5. Standardize EA tools and work products

    Establish an EA repository. Decide on EA tools to be used. Standardize EA work products.

  6. Develop an EA capability improvement plan and roadmap

    Consolidate and refine steps required to roll out the target EA operating model and improve EA capability.

Guided Implementation icon Guided Implementation

This guided implementation is a five call advisory process.

  • Call #1: Develop a sponsored mandate for EA capability

    Identify and engage EA capability stakeholders. Determine organizational scope, i.e. responsibility and authority of EA. Identify business drivers for optimizing an EA capability. Analyze organizational context. Secure executive support and authorization to execute.

  • Call #2: Establish EA capability purpose and strategic direction

    Write EA capability vision statement. Craft EA capability mission statement. Define EA capability goals and measures. Create EA principles. Assess current and determine target EA capability level.

  • Call #3: Document EA management process

    Define EA management practices. Define interactions between EA management and other processes. Define EA capability performance and value measurement approach.

  • Call #4: Design EA organization and roles

    Design EA organization structure. Define EA roles. Define required skills and proficiency levels for EA roles. Determine required EA staff capacity.

  • Call #5: Standardize EA tools and work products

    Establish an EA repository. Decide on EA tools to be used. Standardize EA work products.

Onsite Workshop

Module 1: Develop a sponsored mandate for EA capability

The Purpose

  • Get formal sign-off authorizing the project execution
  • Establish EA’s responsibility and authority

Key Benefits Achieved

  • Identified and engaged EA capability stakeholders.
  • Determined organizational scope, i.e. responsibility and authority of EA.
  • Identified business drivers for optimizing an EA capability.
  • Analyzed organizational context.
  • Secured executive support and authorization to execute the EA capability optimization project.

Activities: Outputs:
1.1 Analyze stakeholders
  • EA Capability Optimization Project Charter Template.
1.2 Determine scope
1.3 Identify business drivers

Module 2: Establish a capability purpose and strategic direction

The Purpose

  • Define the EA capability direction and purpose

Key Benefits Achieved

  • Developed EA capability vision and mission statements.
  • Defined EA capability goals and measures.
  • Created EA principles.
  • Assessed current and determined target EA capability level.

Activities: Outputs:
2.1 Write EA capability vision statement
  • EA capability vision and mission statements.
2.2 Craft EA capability mission statement
2.3 Define goals and measures
  • EA capability goals and measures.
2.4 Create EA principles
  • EA principles.
2.5 Assess current state EA
2.6 Determine target EA capability level
  • EA capability assessment report.

Module 3: Document EA management process

The Purpose

  • Define and standardize EA operating model at the logic level

Key Benefits Achieved

  • Created an EA policy.
  • Defined EA management practices.
  • Defined interactions between EA management and other processes.
  • Defined EA capability performance and value measurement approach.
  • Created an EA Communication Plan.

Activities: Outputs:
3.1 Create an EA policy
  • EA Policy.
3.2 Define EA management practices
  • EA SOP.
3.3 Define interactions between EA management and other processes
3.4 Define EA capability performance and value measurement approach
  • EA Capability Performance and Value Measurement Plan.
3.5 Create an EA Communication Plan
  • EA Communication Plan.

Module 4: Design EA organization and roles

The Purpose

  • Ensure the EA function has authority over all areas of its influence to be able to direct and verify EA compliance

Key Benefits Achieved

  • Designed EA organization structure.
  • Defined EA roles, and required skills and proficiency levels.
  • Determined required EA staff capacity.

Activities: Outputs:
4.1 Design EA organization structure
  • EA Organization Chart.
4.2 Define EA roles
  • Description of EA roles.
  • EA RACI.
4.3 Define required skills and proficiency levels for EA roles
  • EA Staff Competency Management Tool.
4.4 Determine required EA staff capacity

Module 5: Standardize EA tools and work products

The Purpose

  • Standardize EA tools and work products to promote consistency across the enterprise

Key Benefits Achieved

  • Established the need for an EA repository.
  • Defined next steps for implementing EA tools.
  • Established the need and defined next steps to standardize EA work products.

Activities: Outputs:
5.1 Implement an EA repository
5.2 Decide on EA tools to be used
  • List of approved EA tools.
5.3 Define EA artifacts and deliverables
  • Updated EA Policy and SOP.

Module 6: Develop an EA capability improvement plan and roadmap

The Purpose

  • Plan to improve the EA operating model

Key Benefits Achieved

  • Consolidated and refined the steps required to roll out the target EA operating model.

Activities: Outputs:
6.1 Define EA capability improvement actions
  • EA Capability Improvement Plan.
6.2 Draw an EA capability improvement roadmap
  • EA Capability Improvement Roadmap.

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Search Code: 74446
Published: March 14, 2014
Last Revised: March 14, 2014

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