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World Class Operations

Cost & Budget Management

Manage IT spending to ensure alignment of IT services with strategic business objectives

Common challenges include:

IT viewed as a cost center due to lack of transparency.
Changes in operations and environment.
Significant deviations between actual and budgeted costs.
IT budgets facing downward pressure: remaining flat or decreasing.

Outcome of this workshop:

Forecast for next year’s budget.
Cost improvement to optimize IT spend.
Comparison of key cost accounts to industry benchmarks.
Increased transparency and support from the Business.

Here's How: 5 Days Custom to you

	Day 1	Day 2	Day 3	Day 4	Day 5
	Cost & Budget Management Workshop
8 AM	Develop an Initial Budget Forecast Assess the current state to develop a high level forecast for the upcoming budget. Review and analysis of MeasureIT survey results. Initial forecast for the upcoming budget. List of cost optimization opportunities.	Budget the Top IT Services Analyze top IT services to develop an action plan for cost and service optimization. Email optimization and action plan. ERP optimization and action plan. Help Desk optimization and action plan.	Budget Applications and Infrastructure Deconstruct the applications and infrastructure accounts to identify cost optimization opportunities. Applications Budgeting Tool and action plan. Hardware Budgeting Tool and action plan.	Budget Labor and Other Accounts, and Review Chargebacks Analyze staffing benchmarks to determine an optimal cost reduction strategy. Review current list of chargebacks and identify optimization opportunities. MeasureIT Staffing comparison. Labor cost reduction action plan. Cost reduction action plan for other IT accounts. Chargeback optimization and action plan.	Communicate to Stakeholders Outline current stakeholder management practices to identify gaps and opportunities for improvement. Value governance and stakeholder management action plan.
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM

WHY IMPROVE
GET IT DONE IN A WEEK
KEY DELIVERABLES
OUR EXPERTS

Book A Workshop

Our Cost & Budgeting Workshop has one goal: Provide clear, measurable improvements to your current Budget & Costing Process.

Each workshop is customized to the existing budgeting process maturity level and specifics of your company. The first day will involve reviewing the high-level portfolio management process flow to provide context for the workshop.

An overall diagnostic will be performed to identify process gaps and build commitment to the workshop. There will be a scoping discussion before each workshop that results in a customized agenda for the entire workshop.

We use the knowledge of your team and our Experienced Analysts to focus on critical performance issues and find cost-effective, high-impact solutions for quick implementation.

Talk to our Team

Download the Outline

Cost & Budget Management Workshop Outline

Module 1: Develop an Initial Budget Forecast
Module 2: Budget the Top IT Services
Module 3: Budget Apps and Infrastructure
Module 4: Budget Labor and Review Chargebacks
Module 5: Communicate to Stakeholders

Module 1: Develop an Initial Budget Forecast

1.1 Define High-Level goals	1.2 Understand Total IT Spend	1.3 Develop an Initial Forecast for the Upcoming Budget	1.4 Identify Key Areas of Opportunity for Cost Reduction

Understand scope of the workshop	Review budget history and compare to benchmarks	Identify expected budget changes	Review key cost improvement themes

Assess the current state of the organization	Review current spending and compare to benchmarks	Summarize discussion to establish a cost reduction target	Review the service catalog and identify services to pursue for cost reduction

Determine goals for budgeting	Review current staffing and compare to benchmarks		Review the chart of accounts to visualize the current mix and compare to industry benchmarks

Module 2: Budget the Top IT Services

2.1 Review and Optimize Email Costs	2.2 Review and Optimize ERP Costs	2.3 Review and Optimize Help Desk costs

Identify costs of the email service	Outline costs of ERP	Deconstruct the help desk service into key cost categories

Compare service SLAs and costs with benchmarks	Identify tactics for short term cost improvements and long term opportunities	Compare costs and SLAs with benchmarks

Explore cost reduction opportunities	Review the ERP vendor landscape	Complete the Service Desk Maturity Assessment

Establish a new cost for email and identify changes to the budget forecast	Summarize ERP costs and create an action plan	Review best practices and discuss cost improvements tactics

		Summarize the Help Desk exercise to establish next year’s budget forecast

Module 4: Budget Labor and Review Chargebacks

4.1 Budget IT Labor	4.2 Summarize Budgeting Activities	4.3 Review Chargebacks

Forecast labor costs for budget year	Review other IT accounts	Evaluate current approach

Review Info-Tech’s MeasureIT Staffing survey results	Consolidate forecasts for all accounts	Review current list

Explore cost optimization opportunities	Review the final budget year forecast and compare to the initial budget forecast	Review best practices

Assess impact on next year’s budget		Identify optimization opportunities and create an action plan

3.1 Budget Enterprise Applications		3.2 Budget IT Infrastructure

Create an inventory of enterprise applications		Review server costs

Forecast the applications budget for next year		Review storage costs

Explore ways to optimize the apps portfolio		Review network costs

Assess impact on next year’s budget		Review user equipment costs

5.1 Manage Stakeholders		5.2 Review Next Year’s Budget Forecast and Conduct Workshop Debrief

Outline the current process for managing stakeholders		Review next year’s budget forecast

Identify gaps and improvement opportunities in the current process, and adjust accordingly		Determine the metrics

Create a value governance and stakeholder management action plan		Wrap up

Visitors Edition
Already a member? Sign In.

Membership Help?

World Class Operations

Manage IT spending to ensure alignment of IT services with strategic business objectives

Common challenges include:

Outcome of this workshop:

Here's How: 5 Days Custom to you

IT Budget Workshop Primary Deliverable

Our Budget and Costing Practice Leaders

Book A Workshop

Cost & Budget Management Workshop Outline

Module 1: Develop an Initial Budget Forecast

Module 2: Budget the Top IT Services

Module 3: Budget Applications and Infrastructure

Module 4: Budget Labor and Review Chargebacks

Module 5: Communicate to Stakeholders

Book Now

Visitors Edition Already a member? Sign In.

Membership Help?

World Class Operations

Manage IT spending to ensure alignment of IT services with strategic business objectives

Common challenges include:

Outcome of this workshop:

Here's How: 5 Days Custom to you

IT Budget Workshop Primary Deliverable

Our Budget and Costing Practice Leaders

Book A Workshop

Cost & Budget Management Workshop Outline

Module 1: Develop an Initial Budget Forecast

Module 2: Budget the Top IT Services

Module 3: Budget Applications and Infrastructure

Module 4: Budget Labor and Review Chargebacks

Module 5: Communicate to Stakeholders

Visitors Edition
Already a member? Sign In.