Rebalance Project Intake for Small Enterprise
Tip the scale of supply and demand into IT’s favor.
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The risks associated with undisciplined project intake processes include:
- Over-allocated resources
- Undocumented project work
- Dissatisfied stakeholders
The benefits of a disciplined project intake process include:
- More reasonable workloads for IT staff
- Better throughput of more high-value projects
- Strengthened stakeholder relations
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Develop an Optimized Intake Workflow
The Purpose
- Identify and map project sources.
- Establish an effective triage process for project requests.
- Develop a view of available capacity to keep approval and prioritization constrained to that which is achievable.
Key Benefits Achieved
- A centralized intake workflow that fosters collaboration between sponsors and the PMO.
- An appropriate request follow-up process that sets realistic expectations for stakeholders.
- A simple methodology for tracking resource allocations at a high level.
| Activities: | Outputs: | |
|---|---|---|
| 1.1 | Undergo a PPM needs assessment |
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| 1.2 | Review and configure request form |
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| 1.3 | Establish an optimized intake workflow |
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| 1.4 | Develop lightweight methods for tracking resource availability |
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Module 2: Prioritize New Requests to Drive Portfolio Throughput
The Purpose
- Determine the appropriate steps in a progressive prioritization process for your organization.
Key Benefits Achieved
- An effective cadence for prioritization to help ensure your efforts are always aligned with the highest value priorities.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Establish an approval and prioritization scorecard |
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| 2.2 | Define prioritization cadence, stage gates, and authority rights |
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| 2.3 | Pilot the workflow using Info-Tech’s tools and templates |
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