- Content is expanding rapidly and proliferating across devices and platforms. This growth is causing discomfort for risk management and compliance/legal professionals, and creating concerns about storage growth and worker productivity.
- Implementing an Information Governance (IG) plan is an overwhelming activity due to lack of business buy-in and a clear value for the time investment.
Our Advice
Critical Insight
- Govern your documents as an asset. Match your time investment in governing and controlling information with the value of that asset. Reassess the governance plan based on future information requirements.
- Make governance a requirement for new IT projects rather than a separate project.
Impact and Result
- This project will provide members with a scalable framework, committee guidelines, and the policy templates to quickly implement an information governance plan.
- For organizations that have business buy-in to implement an information governance plan, this blueprint provides an assessment of where to start and how to show value beyond just risk mitigation.
- A fully implemented information governance plan can reduce the amount of content in the primary storage, thereby reducing the per user cost of storage by 60%.
Workshop: Right-Size the Information Governance Program
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Select the appropriate information governance framework
The Purpose
- Identify key drivers of your information governance needs.
- Evaluate the current data and usage policies.
Key Benefits Achieved
- A single framework that includes metrics for valuation of information as a business asset.
- Defined risk profile and the best practice policies that are associated with that profile.
Activities
Outputs
Define the current regulations
- Draft information governance charter
Map the gaps in your current policies and rules
- Draft acceptable use policies
- Draft retention and disposition rules
Identify departments or user groups that will see value in information governance
Module 2: Create and prioritize the business initiatives backlog
The Purpose
- Define the current business initiatives that IT is involved with implementing.
- Evaluate information sources associated with those initiatives.
- Build a set of metrics for evaluation and long-term assessment of information governance.
Key Benefits Achieved
- A list of all potential information sources that should have tighter use and retention policies.
- An information source to start with that has business buy-in.
Activities
Outputs
Define the key use case for archiving
Evaluate information sources
- A prioritized list of the top five to ten high risk/high value information sources
Build a set of metrics for evaluating and assessing information governance long term
- A set of metrics for evaluating new information sources or business initiatives
Build a prioritized list of information governance projects
- A customized cost framework for implementing information governance on each information source
Build a communication plan for business users