- Many asset management (ITAM) projects see delays or setbacks, or just never get off the ground as they are treated as side jobs.
- Many of the IT initiatives can be improved through better access to data and many business initiatives can be funded through savings found in asset management.
Our Advice
Critical Insight
- Executive and stakeholder support is critical to success for ITAM.
- Engaging the right staff and including ITAM in existing processes will drive value immediately.
- Dollar savings are the biggest incentive, but are easily supported through efficiencies and better data.
Impact and Result
- Reading through the introduction of this blueprint will highlight many of the ways ITAM can benefit an organization.
- Matching these benefits to needs within your own organization can be the catalyst to realizing significant savings on software and hardware, as well as driving efficiencies in support, data collection, procurement, and accounting.
- Effective asset management can go a long way to improve customer service and support.
- The tools are included to build a business case, calculate ROI, and plan the project. This will ensure that if there is opportunity to realize value, your organization will see it and thank you for the effort.
Member Testimonials
After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.
Client
Experience
Impact
$ Saved
Days Saved
Maryland State Highway Administration
Guided Implementation
7/10
N/A
N/A
University of New Brunswick
Guided Implementation
9/10
N/A
N/A
Workshop: Create an Effective Plan to Implement IT Asset Management
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Introduction to Asset Management
The Purpose
- Gain a firm understanding of the potential savings for asset management.
- Understand the next steps for the organization.
Key Benefits Achieved
- Define the potential savings in dollars that asset management brings to organizations.
- Understand the critical pieces for a successful business case.
Activities
Outputs
Understand the potential benefits of asset management to the organization.
- Outline of organization’s ITAM challenges.
Build the business case for better asset management.
Module 2: Build a Business Case
The Purpose
- Describe and calculate the cost/benefit of building an ITAM practice.
- Gain approval to obtain resources and tools for success.
Key Benefits Achieved
- Documented key information about current asset management needs.
- Defined a realistic end state based on current needs and opportunities.
- Documented a business case based on ROI.
Activities
Outputs
Identify and determine how to interview stakeholders.
Define ITAM goals.
Calculate ROI and define success.
- Defined ROI and success metrics for ITAM project.
Identify business value.
Craft a business case.
- Draft business case.
Module 3: Define the Project
The Purpose
- A completed project charter.
- Identified key stakeholders and team members.
- Defined the ITAM tool requirements for success.
Key Benefits Achieved
- Seek approvals to move ahead: A clear project charter defines the goals and milestones in clear actionable language.
- Avoid poor resource allocation: Resource requirements are often underestimated. Clear requirements will increase likelihood of success.
Activities
Outputs
Define the scope and milestones of the asset management project.
Identify resources required.
Identify risks and dependencies.
Detail project charter.
- Draft project charter.
Module 4: Select a Solution
The Purpose
- Chosen an ITAM solution that will meet current goals and architecture.
- Validated ROI and business plan.
Key Benefits Achieved
- Select the most closely matched tool to meet the majority of defined goals.
- Move forward – prepare for implementation and data collection.
Activities
Outputs
Define the requirements to manage your assets.
Match the requirements to solution features.
Craft an RFP.
- Completed RFP.
Evaluate the responses.
Select a solution.
Module 5: Implement a Solution
The Purpose
- Documented workflows.
- Data collection and analysis started.
- Asset policies in place.
Key Benefits Achieved
- Document, analyze, and create processes.
- Manage – Keep the implementation moving forward based on organization goals.
- Avoid wasting time – Minimize the potential roadblocks through clear communication and focusing on milestones.
Activities
Outputs
Implement the project plan.
Revise and design workflows.
- Workflow designs.
Start data collection and validate data.
- Metrics to judge ITAM implementation success.
Analyze data and determine management steps.
Inventory and create policies for communication.