- The growth of IT infrastructure outsourcing and server virtualization have reduced in-house data center physical space and equipment requirements, leaving organizations with more data center capacity than they need.
- Recovering data center space and liquidated excess equipment can provide significant IT cost savings.
- However, poor planning and preparation to recover the data center can result in overspending, compliance risks, and security risks.
Our Advice
Critical Insight
- Failure to recover excess data center space can destroy the financial aspect of your outsourcing business case.
- Recovery of unutilized assets is time-sensitive.
- This renovation is not a do-it-yourself project. Seek professional expertise.
Impact and Result
- Save on IT costs by downsizing your data center or selling it if you don’t need the space.
- Capitalize on the value of your excess equipment by liquidating or disposing of it before it depreciates and becomes obsolete.
Workshop: Recover Data Center Space After IT Infrastructure Outsourcing
Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Understand facility requirements and define the target state
The Purpose
- Determine data center requirements and design a downsized data center.
Key Benefits Achieved
- Estimation of space required to meet current and future needs and space available for repurposing.
- Established standby power, cooling, fire protection, and physical security needs for your downsized data center.
- Identification of excess equipment that can be disposed of or liquidated.
Activities
Outputs
Establish which in-house servers, storage, and networking equipment are still in use.
Determine standby power requirements.
- Estimated standby power requirements
Determine cooling requirements.
- Estimated cooling requirements
Establish fire protection needs.
- General fire protection requirements
Assess physical security needs.
- Physical security requirements
Estimate space requirements for the downsized data center.
- Current and future space requirements
Design the data center.
- New data center design
Module 2: Make the case
The Purpose
- Determine the financial viability of the project.
Key Benefits Achieved
- Decision of whether to proceed with the project.
Activities
Outputs
Evaluate the project benefits.
- Estimated project benefits and costs.
Estimate the project costs.
- Estimated return on investment, payback period, and sensitivity analysis.
Decide on a course of action.
- Decision on a course of action.
Module 3: Structure the project
The Purpose
- Develop a business case to achieve management buy-in for the project.
- Establish project goals, scope, roles, responsibilities, and metrics to govern the project.
Key Benefits Achieved
- Strong business case to achieve management buy-in.
- Defined project goals, scope, roles, responsibilities, and metrics.
Activities
Outputs
Document project drivers and goals.
- Completed Data Center Recovery Detailed Business Case
Clarify project responsibilities.
Define project metrics.
Develop a business case summary to present to senior management.
- Completed Data Center Recovery Business Case Summary.
Module 4: Develop an action plan
The Purpose
- Develop a plan that mitigates risks.
Key Benefits Achieved
- Developed action plan that addresses risks associated with disposing of equipment and renovating.
Activities
Outputs
Develop a hardware asset disposition policy.
Determine how to liquidate and dispose of assets.
Use a table-top planning exercise to define and visualize the plan.
Transfer the action plan to the project monitoring tool.
- Established action plan in the project monitoring tool.
Module 5: Execute the plan
The Purpose
- Execute the renovation project with help from contractors and monitor the success of the project.
Key Benefits Achieved
- Well-selected contractors for your needs.
- Good project management that will help to maintain the budget, scope, and time of the project.
Activities
Outputs
Hire contractors.
- Selected contractors for the renovation project
Manage your assets.
Monitor the project.
- A method to monitor the project and track its success