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Project Management \ Project Prioritization
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Adjust Project Prioritization List to Reflect IT Capacity

Adjust Project Prioritization List to Reflect IT Capacity

After the preliminary ranking of projects, actual resource availability needs to be taken into account. In this stage, IT capacity for completing projects will be measured against the projects that have already been identified as high priority.

This stage consists of two key steps:

Evaluate Resource Availability
Review Proposed Adjustments with Stakeholders

When you have completed this program, you will have:

Comparative tables that measure current resource availability against resources required for each project.
Printable charts showing project resource requirements during the identified business period.
A final priority list of projects chosen for completion, now based on resource availability.
Templates for communicating with, and obtaining approval from, senior management and stakeholders.

Completing this program results in an adjusted list of prioritized projects which are aligned with enterprise resource availability, ready to be approved, and able to proceed with implementation.

Advanced

Steps		Tools	Related Research
Step 1: Evaluate Resource Availability Once a preliminary project priority list has been generated, the list must be evaluated on whether or not it can be realistically implemented and completed with the resources available. This stage compares the current project priority lists’ resource needs against the organization’s actual (or realistic) resource availability. Info-Tech Tip: To get the most out of the tool, run iterations of the process. If a lack of enterprise resources limits the possibility of implementing projects, consider alternatives such as outsourcing or hiring more staff. These actions will change the project costs and resource needs, so make sure to run another iteration of the tool to ensure that there are no new resource gaps.
	1.1 Compare Resource Availability and Generate Shortlist Resource limitations may create barriers to project implementation, even if the projects have been identified as high priority. This stage analyzes the resource needs of the current project priority list against the actual enterprise resources available for use. The output will clarify which projects can be implemented, and which projects must be postponed.	Project Prioritization Resource Alignment Master Tool FAQ Document
Step 2: Review Proposed Adjustments with Stakeholders At this stage the project prioritization team must communicate adjusted project rankings with project stakeholders and obtain support and/or approval for project implementation. This is the last stage of the standard project prioritization process. Final approval must be obtained in order to close the process.
	2.1 Review Proposed Adjustments with Stakeholders The project priority list must be approved by senior management and stakeholders. This is necessary for concluding the project prioritization process, and ensuring that projects go ahead as scheduled.	Approval Template	Champion Clear Communications for Project Wins