Requests for Proposal (RFP) are frequently used to select a supplier for IT services, software, or hardware. To maximize the ROI of the RFP process, determine what to buy before preparing an RFP. Only use the RFP process to determine from whom to buy.
An RFP Implies Stable Requirements and Full Commitment
Many enterprises, especially those in the public sector, select IT suppliers on the basis of a formal RFP process. RFPs are used for procurement of hardware, software, and professional services. The process is typically supervised by a procurement department that is organizationally independent of the IT organization.
Once the RFP is issued, in the interest of fairness to vendors, the contact between the enterprise and the vendors is highly formalized. Enterprises and suppliers are left with little opportunity for clarification of requirements and modification of responses. The RFP review process in many public service organizations restricts the addition...
